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Abstract submission

Paper submission

 

Online submission is now closed. The notification will be sent by Friday 9 December 2016.

A number of contributed papers covering original, unpublished work on the conference topics will be accepted for poster presentations.


The deadline for oral contributions has expired. In case you still want to submit a poster contribution, this is still possible. Please send your contribution via the system until Sunday 4 December 2016, 23:59 Paris time.

Authors notification (orals and posters contribution) will be sent on Friday 9 December 2016

Prior submitting your contribution, carefully read all the instructions written below and then click here

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Papers should be submitted to only one of the four topics:


- Physical principles of mechanochemical networks: new challenges for soft matter physics



- Systems biology and self-organization: from active matter to cells and tissues



- Stochastic thermodynamics: from single molecules to complex machinery



- Physics of biological evolution: from the second law to the selection of structures


The programme committee will transfer papers from one topic to the other where appropriate unless written instructions to the contrary are given by the author at the time of submission.


Authors must obtain appropriate approval to have their paper reviewed by and presented to an international audience. Papers can only be accepted if at least one author has registered for participation at the conference.

Two types of contribution can be chosen:

-> Poster


-> Invited Speaker


As the conference only accepts contributed poster presentations, please select the poster choice.
The option “Invited”  is only authorized for the pre-invited presenters. Do not select this option unless you were explicitly formerly pre-invited to present an invited talk at the Conference.



 

Authors are requested to electronically submit their documents:

1) A 50-word abstract (optionally the submitter can activate the LateX function to create mathematical symbols).

2) A one-page summary in pdf format. Download the template in.doc or PDF format
 

Layout recommendations for the one-page summary:



- Paper size: A4 format (210mm X 297mm)

- Margins: left & right = 25 mm, top & bottom = 25 mm

- Format: Acrobat (*.pdf) file

- Title: use 14pt Times bold letters centred on the page, elements and acronyms should be capitalized
.
- list all authors’ names, organisation/affiliation & mailing address under the title:



Centre author name(s) on one line. Use 10-point, bold font. Author names should include first and middle names or initials followed by surname. Their affiliations must be indicated through the use of appropriate superscripts.

Centre author affiliation(s) on the following lines. Use 8-point, italic font. Affiliations should follow the format: division, organization, address. Do not use abbreviations.




- Introductory Text

Please be concise in your presentation, highlighting what is novel and original about your submission. Do not repeat the separate 50 word abstract.



- Main text

The first line of the first paragraph of a section or subsection should start flush left. The first line of subsequent paragraphs within the section or subsection should be indented 0.5 cm.



- Tables

Tables should be centred and numbered consecutively. Table titles should be centred above the table and in a 10-point font. If the title is more than one line, it should have margins that match the width of the table. Tables should be positioned as close as possible to where they are mentioned in the main text.



- Figures

Figures should also be placed as close as possible to where they are mentioned in the text. All the figures should be centred, except for small figures less than 6 cm in width, which may be placed side by side. No part of a figure should extend beyond the typing area. Text should not wrap around figures. The figures should be provided in greyscale.

Figure captions should be centred beneath figures and in an 8-point font. Figure captions should be indented 1 cm on both sides and justified on both right and left sides.



- Equations

Equations should be centred, unless they are so long that less than 1 cm will be left between the end of the equation and the equation number, in which case they may run on to the next line. Equation numbers should only appear to the right of the last line of the equation, in parentheses. For long equations, the equation number may appear on the next line. For very long equations, the right side of the equation should be broken into approximately equal parts and aligned to the right of the equal sign.



- References

References should appear at the end of the article in the order in which they are referenced in the body of the paper. The font should be 8 point, and the references should be aligned left.
Within the main text, references should be designated by a number in brackets [1], and they should precede a comma or period [2]. Two references cited at once should be included together [2,3], separated by a comma, while three or more consecutive references should be indicated by the bounding numbers and a dash [1–3].

For journal articles, authors are listed first, followed by the article’s full title in quotes, the journal’s title abbreviation, the volume number in bold, page number, and the year in parentheses.



[1] J. Itatani, D. Zeidler, J. Levesque, D. M. Villeneuve, and P. B. Corkum, "Controlling High Harmonic Generation with Molecular Wave Packets," Phys. Rev. Lett. 94, 123902 (2005).



For citation of a book as a whole: authors, followed by title in italics, and publisher, city, and year in parenthesis.



[2] G. P. Agrawal, Nonlinear Fiber Optics, 3rd. ed., (Academic Press, Boston, 2001).

For citation of a book chapter, authors are listed first, followed by book title in italics, editors, and publisher, city, and year in parenthesis. Chapter number may be added if applicable.

 



[3] R. Kienberger and F. Krausz in, Few-cycle laser pulse generation and its applications, F.X. Kärtner ed. (Springer Verlag, Berlin, 2004).



For citation of proceedings, follow the individual proceedings format:



[4] Author(s), "Title of paper," in Title of Proceeding, Ed(s) Name(s), Proc. format ……



- Miscellaneous

Acknowledgments, job descriptions and footnotes should not be included in the summary.
Do not add any page number. Do not use hyphens at the end of a line.





Directives for the electronic submission
:



The submission procedure takes four steps. In addition to filling the on line form you need to upload a one-page summary in PDF format. Your contribution is properly submitted after performing all the steps only. You will get a proper success message on line and by email. 



The on line submission system properly handles numerous special characters. Details are available at the information page on special characters. Optionally you can also create mathematical symbols and formulas via LaTeX. Unfortunately some characters will get a special meaning once LaTeX is activated and the characters need to be replaced by proper code.

In case of problems with the on line submission system technical support is available at conferences@eps.org.



Please take care of the following hints:

• Do not use CAPITAL WORDS for example in author names or the title (except for common acronyms). 

Examples:

Do not write TRANSPORT AND OPTICS IN HIGH MAGNETIC FIELDS but Transport and optics in high Magnetic fields.
Do not write PETER SMITH but Peter Smith

Do not write EUROPEAN PHYSICAL SOCIETY, Mulhouse, FRANCE but European Physical Society, Mulhouse, France

However write C.N.R.S.



• Be sure to not exchange the first name and the surname. Otherwise you will be listed by your first name in the author index.


• Prefer to use full first names. Middle initials can be added after the first name. Do not state academic titles.


• Submit all the authors’ information and add as many authors as required.

The system will not allow the conference organiser to make any change and the person registering the submission is entirely responsible for entering the full and correct list of all the authors.


• Do not misuse the LaTeX functionality to alter the font. However it's acceptable to use single italic words or the usual bold notation for volume numbers in citations. Do not create empty vertical space. Do not use "\\" to create line breaks.


• You need to upload a one page summary in PDF format.
This extended version of the abstract will be included in the on line conference digest.


 

Alternative 1:

Restore an already filled form



It is possible to fill out a contribution form and to create a format test but instead of submitting the contribution right away you can download your data in form of a LaTeX file. Using this file you can then later on restore the filled form. 



Alternative 2: Modify an already submitted abstract.

In the exceptional case an already submitted contribution needs to be modified, please fill in the key for modification you received during the contribution submission.



In the final step you will receive a submission confirmation on screen and by email. Be sure to get this confirmation to ensure the proper registration of your contribution in the conference database. The confirmation email which will be sent will contain the format test as pdf for your records and a key for corrections. Corrections are authorized until the above given deadline is reached. After that deadline the review process will begin and no change can any longer be brought.



These recommendations are intended to avoid technical problems in the transferral of your paper to the conference digest. Failure to follow these recommendations may result in papers being returned to authors. Please note that the EPS will not manipulate or edit papers.
The summary will be published in the on line technical digest. Since contributed papers are selected on the basis of the summary, it should convey the original results in a succinct manner rather than describe the research topic.



Any of the following conditions may result in rejection of a paper:

- failure to submit the paper by the deadline date

- failure to complete the required fields on the web based submission form

- failure to follow the compulsory layout recommendations (a short abstract, a one page summary in pdf format).

Important note:


The submitter needs to enter the complete authors' information including himself/herself in case she/he is also a co-author. The submitter is entirely responsible for entering the full and correct list of all the authors. Take care to select the correct presenting author and list the authors as per your wished order. EPS will not make any change.



The submitter is authorized to bring any change (single page summary, 50-word abstract, list of authors) as long as the the deadline is not passed. After that deadline the review process will begin and no change can any longer be brought.



These recommendations are intended to avoid technical problems in the transferral of your paper to the conference on line digest. Failure to follow these recommendations may result in papers being returned to authors. Please note that the EPS will not manipulate or edit papers.

The selected summaries will be published in the on line digest. No additional manuscript will be required. Since contributed papers are selected on the basis of the summary, it should convey the original results in a succinct manner rather than describe the research topic.


The date and time for presentation will be determined after the programme committee has reviewed the papers.



Authors will be notified whether their papers have been accepted by Friday 9 December 2016.
Notifications will be sent to the email address as given during the electronic submission.



Publication:
No proceedings will be printed.
All accepted contributions will have their 50-word abstract printed into the programme. The one page summaries will be available for download to the conference participants during the conference (with login).
 

PLEASE CLICK HERE TO SUBMIT



 


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